Submitting AGM Member Resolutions

Procedures for Submitting Member Resolutions

Resolutions allow members to express their views on matters related to the affairs of the CIF-IFC. The CIF-IFC requests that resolutions be submitted prior to the date of the Annual General Meeting, in efforts to lead a more productive and efficient meeting. Resolutions must be submitted by mail or electronically no later than September 21, 2017.

Resolutions submitted following the submission deadline will be considered “late resolutions”. Late resolutions will be considered from the floor at the Annual General Meeting pending that they are relevant to business at hand, however they may be tabled by the Chair for further discussion. Please click the button below to access the CIF-IFC Member Resolution Notice form.

Notice of Annual General Meeting

The CIF-IFC 2017 Annual General Meeting will be held Thursday, September 28, 2017, commencing at 6:30 a.m. at The Westin Ottawa, in Ottawa, Ontario, Canada. 

As noted in the General Operating By-Law No. 1, the Annual General Meeting of the CIF-IFC is held for the purposes of considering the financial statements and reports of the CIF-IFC required by the Canadian Not-for-Profit Corporations Act to be presented at the meeting, electing Directors, appointing the public accountant and transacting such other business as may properly be brought before the meeting or is required under the Act.

CIF-IFC President Megan Smith, will preside and present her annual report at the Annual General Meeting. 

Criteria for Preparing Resolutions

Resolutions should contain a title, preamble and enactment clause – and be signed by a mover and a seconder. The preamble identifies and describes the issue and the enactment clause outlines the action being requested. Resolutions should: address one subject; use simple language; and include factual background information or supporting documents, if necessary.

  • The preamble clause starts with the words “WHEREAS”. This concise paragraph briefly identifies and describes the issue or the reason for the resolution.
  • The enactment clause begins with the words “THEREFORE BE IT RESOLVED”. This short clause clearly describes the action being requested and highlights the resolution’s intent.

Submitting Resolutions

Submit a resolution by mail:

Canadian Institute of Forestry 

P.O. Box 99, 6905 Highway 17 West | Mattawa, ON P0H 1V0

Submit a resolution electronically:

Email CIF-IFC Admin Co-ordinator, Kerry Spencer at: